Vardast

Adding Products to Vardast

intermediate By Vardast Team

This guide provides step-by-step instructions for populating your Vardast assistant with product information. Whether you have a massive e-commerce store or just a few signature items, you can choose the method to add your product:

How to access:

  1. Navigate to the Assistants section in Vardast.
  2. Select the specific assistant you want to provide product information to.
  3. Go to the Product Tab and click on either Website / Upload File / New based on how you want to add your product.
  • Note: If you are currently in the 5-step Creation assistant, ensure the Products Presentation toggle is ON at Step 5.


Method 1: Direct Website Integration (Auto-Sync)

Connecting your website allows Vardast to automatically sync your catalog and keep your Vardast up to date.

Supported Platforms: Vardast offers native integration for: WooCommerce, Sazito, Webzi, Portal, and Mixing. If your platform is not listed, select Other to view our Product API Documentation.

Special Instructions for WooCommerce: To sync WooCommerce, you must generate an API Key:

  1. In WordPress: Go to WooCommerce → Settings → Advanced → REST API.
  2. Add Key: Click "Add Key," provide a name, and set the User Role to Administrator.
  3. Permissions: Set Permissions to Read Only.
  4. Generate: Copy the Consumer Key and Consumer Secret immediately.
  5. In Vardast: Select WooCommerce, fill in the fields, and click Add. Your products will appear within a few minutes.


Method 2: Bulk Upload via File

Supported Formats: .json, .csv, .xlsx, .txt

Required File Structure: Regardless of the format, your file must include these variables:

  • identifier: Unique Product ID (Numbers only, no duplicates). [Required]
  • name: Full Product Name. [Required]
  • description: Product details, maximum 500 characters. [Optional]
  • price: Product price using numbers only. [Optional]
  • stock: Current inventory count (or write "null" for unlimited). [Optional]
  • permalink: The direct URL link to the product page. [Optional]
  • image: Link to the product image (.png, .jpg, .jpeg). [Optional]

JSON Example (with Variants):


[
  {
    "identifier": "1001",
    "name": "Hydrating Facial Cleanser",
    "description": "A gentle daily cleanser for normal skin.",
    "price": 18.99,
    "variants": [
      {
        "attributes": { "Size": "150 ml" },
        "price": 18.99,
        "stock": 24
      }
    ]
  }
]
Note: If you encounter a 504 Error during upload, do not worry. Simply refresh the page after a few seconds; the file is usually processing in the background and will appear shortly.


Method 3: Manual Entry (One-by-One)

Best for stores with up to 5 products.

  1. Click the New button in the Products section.
  2. Fill in the fields: Identifier, Name, Stock, Description, Price, and URL.
  3. Upload your image (ensure it is .png, .jpg, or .jpeg).
  4. Note on Stock: If you do not want to track stock, type null instead of a number.


Essential Data Guidelines & Formatting

To ensure your AI assistant provides the most accurate information to your customers, please follow these rules:

  • Identifiers & Prices: Use numbers only. Do not include currency symbols ($) or letters in these fields.
  • The 500-Character Rule: Vardast prioritizes the first 500 characters of a description. Put your most important selling points at the beginning.
  • Searchability: If you expect users to ask for products by a specific code, include that code directly in the Name field.
  • Sync Timing: Website integrations automatically update every 12 hours. You can trigger an instant update at any time by clicking the Update button manually.

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